The 23rd IPPA Congress

Upon your arrival at the venue, please claim your conference kit and badge. Your name badge is your official conference pass and must be worn at all sessions, tours and other social events.

Presenters must follow the format and time limits specified by session convenors. All oral presentations are expected to be delivered in person. There is no option for an online or hybrid session.

Submit final presentation files to the session convenors in advance. It is the convenors' responsibility to ensure that all presentations are ready and available on the day of the conference.

Poster presenters should follow the poster dimensions and mounting instructions provided in the poster guidelines.

Delegates are responsible for arranging travel to and from Yogyakarta and for securing any required visas. Check your visa requirements for your nationality well in advance.

IPPA is a community committed to accessibility and inclusive participation. If you require mobility assistance, sign language interpretation, dietary accommodations, or other support, please indicate your needs during registration or contact the IPPA Secretariat as soon as possible.

We encourage respectful engagement with indigenous peoples, local communities, and cultural sites. Please do not hesitate to contact our local organising committee for any information or guidance on culturally appropriate behaviour and permissions for site visits.

Delegates must follow local public health guidance and any venue-specific safety protocols. If you have health concerns or require medical assistance during the conference, contact onsite staff immediately.

Travel insurance that covers medical treatment, evacuation, and trip interruption is strongly recommended.

All delegates are expected to uphold a friendly, yet professional and respectful environment. The IPPA23 conference team will address any reports of misconduct confidentially and promptly.

A list of recommended hotels are available in the Travel & Accommodation section. Book early to secure the best rates and preferred options.

Yogyakarta has a variety of local transportation options. The city is relatively small and easy to navigate using Gojek or Grab. Taking the bus is also an option. However, the two bus terminals - Jombor and Giwangan - have limited route options with unpredictable schedules. 

Another city bus network is the TransJogja bus system which has a more detailed schedule and bus route through its downloadable phone application.

Yogyakarta also has a train station, the Lempuyangan railway station, which is located in the city center.

For additional information about local hotels, tours, transportation and other support: M. Dyizaul F. Arrozain (Yaul) dziyaulfikriy@mail.ugm.ac.id

The IPPA23 mid conference tour takes place on 5 November 2026 and runs for the entire day. Exact sites and the detailed itinerary are still being finalised and will be shared with delegates as soon as they are confirmed. The tour is included in the conference registration fee for registered delegates.

What to expect

• Full‑day programme with multiple stops and organised transport between venues.

• Meals and on‑site arrangements are part of the tour package for registered delegates.

• Final timings, meeting point, and a detailed schedule will be circulated before the event.

Guests and additional fees

• If a delegate has additional guests, including children who did not pay the conference registration fee, there will be a separate charge to cover food and transportation for those guests.

• Guest places must be reserved in advance; availability is limited and reservations are required to secure meals and transport.

How to reserve additional guest places

When emailing to reserve guest places, please include:

• Your name and affiliation

• Number of additional guests

• Full names of guests

• Any dietary requirements

Email the IPPA Secretariat or our local team to reserve guest places or ask questions

• IPPA Secretariat: secgen@ippasecretariat.org

• M. Dyizaul F. Arrozain (Yaul): dziyaulfikriy@mail.ugm.ac.id

IPPA opens Kids Club once more for parent-delegates. It is a safe, supervised space for children ages 3 to 12 to have fun and be their best selves while parents attend sessions and connect with fellow IPPA23 participants.

Parents can expect a mix of age-appropriate crafts, storytelling, games, and quiet time during their kid’s stay at the Club.

Dates: 2-4 Nov 2026 and 6-7 Nov 2026 [Kids Club will be closed on 5 Nov 2026 for the mid-conference tour.]

• Morning session: 8:30 am - 12 noon

o   Gentle Stretches

o   Gamified “Lesson” - learning through play

o   Arts & Crafts*

• Lunch break: 12noon – 1pm

All children must be picked up by parents during the lunch break.

• Afternoon session: 1 pm - 5:30 pm

o   Quiet Time

o   Story-Telling and/or Other Activities*

o   Arts & Crafts* 

*Activities may change depending on the group’s energy and needs throughout the day.

• Open to children between 3 yrs and 12 yrs old

• All children must be toiled trained.

• Delegates need to complete the REGISTRATION FORM

o   Include your child’s name and age

o   Indicate name(s) of parent/guardian who will fetch your child

o   Let us know about allergies, medical needs, or anything else that helps us support your child

o   Consent for picture-taking

• Kids Club will not take any pictures, group or solo, during the sessions unless consented and/or requested by the parents.

• For documentation purposes, we will only take pictures during the culminating program held at the last session (November 7, 3PM-4:30PM). We are planning a short closing program for our IPPA Kids Club members.

• Please list your child’s name even if you are still unsure whether your child will attend – this helps us in planning and preparation of materials and facilities.

• Please make sure that we can contact you at any time while your child is with us.

• A parent or guardian must sign children in and out of the Kids Club each session. We will not release children without parents or guardian, not even to fellow participants.

• Label all items left with your child to avoid being misplaced and for easier identification.

• We encourage parents to pack extra clothes, especially for the younger kids.

• If your child is sick or showing symptoms of illness, please keep them with you for the day to ensure the wellbeing of the other children and staff in the Kids Club. Kids Club will endorse your child back during morning break should they show signs of sickness during the session.

• We will offer fruit snacks and water.

• We encourage parents to provide additional snacks and/or drinks, especially for kids with allergies, or dietary preferences.

• We aim to be nut-aware, so please avoid packing snacks containing common allergens.