Session Set Up

• Room allocation: Each timeslot will have at least five rooms assigned; room names/numbers will appear in the program.

• Session convenors: The convenor for each session sets the internal sequence of presentations and coordinates with the session chair.

• Final schedule: The session order and times are final once printed in the Book of Abstracts and the final conference schedule; these printed materials are the authoritative program.

• The session convenors are responsible to keep their program running on time so please follow the printed schedule exactly.

• The convenors are the ones who decide on the ordert of presentation which is included in the published schedule so they can implement that order during the session.

• Please follow the timing strictly (e.g., 15‑minute slots) to keep all rooms synchronised. Give time warnings (e.g., 2 minutes left) and stop presentations at the 15-minute mark.

• Housekeeping: Any welcome remarks or instructions must be brief and fit within the session’s allocated time (see session timing rules). Deliver welcome message, general introduction of speakers and the sequence of presentation and other instructions within the first 15 minutes. This can only be done if the session has 5 papers for each 1.5-hour block to ensure that no presenter loses their allotted time.

• Moderate Q&A: If Q&A is grouped, manage the final 15 minutes to ensure fair distribution of questions. If Q&A is per paper, keep each exchange within the 15‑minute window. Inform presenters and the audience at the session start whether Q&A will be per paper or grouped at the end.

• Q&A options (choose one and announce beforehand)

  • Per paper Q&A: Each presenter use the first 10 minutes for their presentation and allocate the remaining 5 minutes for questions and discussions.

  • Grouped (15-min block) Q&A: All or most questions are held until the final 15 minutes of the block. If this format is used, presenters have the opportunity to present their papers for 15 minutes. The session convenors must decide on this format ahead of time and should be included in the IPPA23 programme. 

• Keep transitions punctual: Ensure quick handovers between speakers so the schedule remains on time.

• If you expect overruns: Schedule a short buffer between blocks (5–10 minutes). There is also a coffee break between blocks.

Suggested programming: Please inform the IPPA23 Committee what is your preferred programme ahead of time.

• 6 papers: short (1-minute) introduction + 10 minutes of presentation + 4 minutes Q&A

• 5 papers with Welcome/Introduction: 15 minutes of welcome, speaker intro, housekeeping, etc. + 15 minutes for presentation (10-min presentation + 5-min Q&A)

• 4 papers with Welcome Introduction and Q&A: 15 minutes of welcome, intro, etc. + 15 minutes for presentation (4 papers) + 15-min Q&A.

• The programming with 4 papers per block and 5 papers per block is subject to room availability. The 6-paper per block takes priority.

• You have 15 minutes total (presentation plus Q&A).

• Please plan a 10-minute talk and 5 minutes for questions unless the session convenors preferred to group Q&A at the end of the session.

• Arrive at the room 10 minutes early and ensure that your presentations slides are uploaded and ready,

• Contact your session convenors a few days before your presentation schedule to confirm timing and/or their programming.

• Use the Book of Abstracts and final schedule to plan which talks to attend.

• Arrive a few minutes early to the room for seating and to avoid missing the start of a paper.

• Allow time to move between rooms - the schedule assumes short transitions so plan accordingly.

• IPPA Secretariat: secgen@ippasecretariat.org

• M. Dyizaul F. Arrozain (Yaul): dziyaularrozain@gmail.com