Indo-Pacific Prehistory Association

Information for All Delegates

Mid-Conference Tour

Currency Booth

Currency Exchange Information

Set-up for Booths and Tables at the Conference

Hotel Availability

Conference Tours

Poster Presentation Guidelines

Poster Size and Layout

Funding Availability

ARCAS Travel Award

Virendra Nath Misra IPPA23 Congress Participation Fund

Frontiers in Environmental Archaeology Grant Application Guidelines

Granucci Fund

Information for All Delegates

The IPPA Committee has produced some presentation guidelines and information for all delegates to ensure sessions run smoothly.

Before the Conference:

All presenters must contact their session convenors and confirm their attendance at the conference on or before the 26th October 2026. The email addresses of session convenors are available on the conference website: https://www.ippasecretariat.org/ippa2026/sessions
All presentations must be delivered in person. There are no options for pre-recorded or hybrid presentations.
Only fully registered authors and co-authors may present papers.
The convenors are responsible for contacting the presenters if they have not received confirmation of attendance by the 26th October.

PowerPoint Presentations

Aim for a presentation length of 10-12 minutes.
Convenors may cut short any presentation if it extends beyond 15 minutes. We are on a strict schedule.
Make sure your presentation is in PowerPoint format or converted to a PDF.
We recommend a font size no smaller than Arial 18 with clear images, figures, and graphics
Do not overcomplicate your presentation with animations. There is no guarantee these will work on the day. DO NOT include video clips or links to websites etc. The ideal conference presentations are clear, simple, straightforward and easy for an audience to follow.
Include your references and acknowledgements at the end of the presentation.
If possible, we encourage you to practice your presentation before you arrive at the conference. This will allow you to refine timing and adjust for presentation length if needed, and ensure your content is coherent and understandable.
For students or those new to presenting at conferences, rehearsing will help you build confidence, and this will result in better communication of your research at the conference. IPPA is a friendly and supportive community. There is no better place to present your research to an international audience for the first time.

On the Day of Your Presentation

Convenors are responsible for compiling presentations for their respective sessions.
Please do not rely on the convenors. Make sure you have a copy of your presentation with you on a USB or other hard disk.
Make sure your presentation is uploaded before the start of your session/block. This should be done in the break before your session/block starts.
The session/block convenor will make themselves available in the breaks before the presentations begin to assist the room assistants with uploading the presentations to the computer. Please note that each room will have coordinators to help convenors and delegates, but the convenors are responsible for ensuring that ALL presentations are uploaded and ready before the session begins. We will provide a list of names of the room coordinators during the conference.
Make sure you are familiar with the location and timing of your session and presentation. The information can be found through the following links:

o https://www.ippasecretariat.org/ippa2026/sessions; https://www.ippasecretariat.org/ippa2026/programme-schedule

Information for Convenors

Before the Conference

All session convenors and co-convenors who are not presenting any paper must be fully registered for the conference. We do not offer one-day registration rate as the conference fee has been adjusted to ensure it remains reasonable and affordable for all delegates.
Check the website to see the list of presenters as well as your session schedule and room assignment. Make sure you do this first. You may find that many sessions have changed, and adjustments have been made following withdrawals. Please refer to the most recent online version of the program and your session line-up.
Contact the presenters in your session to make sure they are still attending the conference and presenting. If you have participants that have withdrawn, please contact Iza (fredeliza.campos@aol.com) and the Secretariat (secgen@ippasecretariat.org) as soon as possible. If it’s not too late, it might be possible for us to make minor changes on the line-up of presentations to avoid gaps. Any change will only be reflected online.
DO NOT amend your session schedule amongst yourselves. Contact the IPPA Secretariat for any questions – you can find the session schedules online here:https://www.ippasecretariat.org/ippa2026/sessions
If you intend to collect presentations for your session before the conference, please let the room coordinators know by contacting Dziyaul (dziyaularrozain@gmail.com). Make sure that you provide sufficient time for participants to submit their presentations to you.
Participants are expected to bring copies of their presentation on a USB or other mobile device to the session to be manually uploaded if necessary.
Make sure you are aware of where your session will be held and when – check the website:

Program and Schedule: https://www.ippasecretariat.org/ippa2026/programme-schedule

Coordinate with the IPPA staff and organizers for any other queries or requirements ahead of time.

On the Day of the Session/Presentations

Duration and schedule of the presentation: should not exceed 15 minutes, following the line up / order of presentation posted on the website
As a convenor you are expected to be present in your assigned room before your session begins or during breaks in between blocks so that you can upload presentations to the computer in preparation for the session/blocks.
·Make sure that all presentations or other information you want to disseminate is uploaded, ordered and ready to go BEFORE your session/each block starts
Please follow the published sequence of presentations for each block – this is why it’s important to confirm all presentations on or before the 26th of October.
·DO NOT change the order of presentations. Adhere to the scheduling. For example, if you have a drop-out, DO NOT reshuffle the presentations to fill in the gap. Be innovative and use the time for discussion - allow presenters to answer more questions etc. Then continue with the planned schedule. Delegates move between sessions so they can attend specific paper presentations.
IPPA staff or room coordinators will be present in presentation rooms during breaks to give you the opportunity to complete the uploading of the presentations.
Please start and end your sessions on time.
Keep introductions brief and permit presenters their full allocated (15 minutes) speaking time.
Keep to time. If a presenter overruns, cut them short and introduce the next presentation.

Room Assistants

The room assistants are all volunteers that have kindly offered their time to support all of us. They are there to help but it is not the room assistant’s responsibility to upload presentations for sessions or to make sure the session runs smoothly. This is the responsibility of convenors. Please treat our room assistants with the respect they deserve.

Mid-Conference Tour

All tour destinations have now been filled and registrations are officially closed.

There are post-conference options delegates may be interested to join. Visit the POST-CONFERENCE webpage for more information.

Currency Booth

A currency exchange booth will be available in collaboration with Andalan Money Changer.

November 1, 2026, at the Faculty of Cultural Sciences, UGM. Open: 09:00–14:00
November 2, 2026, at Grha Sabha Pramana, 2nd Floor, UGM. Open: 08:00–15:00

Currency Exchange Information

Delegates who wish to exchange foreign currency into Indonesian Rupiah (IDR) can find several licensed money changers in Yogyakarta. We recommend that delegates compare exchange rates first before making transactions and to retain exchange receipts where possible.

Please note that while many hotels, restaurants, and larger shops accept international credit and debit cards, some smaller businesses, local transport providers, markets, and food vendors may accept cash only so delegates would need to carry a small amount of IDR for everyday expenses.

The money changers below are provided for convenience only. IPPA does not endorse any particular business. Delegates should verify exchange rates, opening hours, and any conditions directly with the service provider before conducting any transaction.

Automated Teller Machines (ATMs) are also widely available in Yogyakarta, including at the airport, shopping centres, and many areas near the conference venue. International cards are generally accepted so this could also be an alternative to exchanging cash, though bank fees and other international transaction fees may apply.

Money Changers:

1. Agung Valas Mandiri
Jl. Samironobaru No. 1B, Karang Malang, Caturtunggal, Kec. Depok, Kabupaten Sleman, DIY
https://maps.app.goo.gl/2b5rxJ9WwdxTFaxBA

2. INTRAVALAS Authorized Money Changer
Jl. Panembahan Senopati No. 2, Prawirodirjan, Kec. Gondomanan, Kota Yogyakarta, DIY 55122
https://maps.app.goo.gl/9FcPU5KhN1R2VMEe7

3. Money Changer Yusuf
Jl. Dagen/Malioboro No. 81, Sosromenduran, Gedong Tengen, Kota Yogyakarta, DIY 55271
https://maps.app.goo.gl/QeDnRddHV6BMPGoA7

4. Mulia Money Changer Amplaz
Plaza Ambarrukmo, Lower Ground Floor, Jl. Laksda Adisucipto, Caturtunggal, Kec. Depok, Kabupaten Sleman, DIY 55281
https://maps.app.goo.gl/o2JkZUg8t3gfZRFH7

5. PT. Mustika Arta Valas Money Changer
Jl. Laksda Adisucipto No. 26, Ambarukmo, Caturtunggal, Kec. Depok, Kabupaten Sleman, DIY 55281
https://maps.app.goo.gl/cqEiStMNEHhNBQ7k9

6. PT. Andalan Artha Sentosa / Andalan Money Changer

Ruko Tirta Mas, Jl. Godean No.Km.4 Kav 2, Kwarasan, Nogotirto, Kec. Gamping, Kabupaten Sleman, Daerah Istimewa Yogyakarta 55592

https://maps.app.goo.gl/MVM3DCEVez8xPixm6

Set-up for Booths and Tables at the Conference

Please contact:

Fayeza Arumdhati: fayeza.arumdhati@gmail.com

Hotel Availability

Rooms from nearby hotels are still available - Book Now

We are pleased to announce that rooms are still available at the following hotels for your upcoming stay in Yogyakarta:

The Phoenix Hotel Yogyakarta
Grand Mercure Hotel Yogyakarta
Ibis Yogyakarta Adisucipto

Whether you are seeking timeless colonial elegance, refined modern comfort, or convenient budget-friendly accommodation, we have an option to suit your needs. Don't miss the opportunity to secure your preferred hotel — availability is limited and rooms are being booked on a first-come, first-served basis.

To make your reservation, please contact:

Oki Saputri
📧 Email: sm2@thephoenixyogya.com
📱 Phone: +62 815-666-9366

We look forward to welcoming you to Yogyakarta!

Conference Tours

Contact our coordinators for all queries about the mid-conference tour (included in your IPPA23 programme) scheduled all day on the 5th of November.

Options for post-conference tours are also available.

Visit our CONFERENCE TOURS webpage.

Poster Presentation Guidelines

All posters need to be prepared and printed, ready for display before arriving at the conference. The IPPA conference committee will not print or reproduce poster submissions. Authors are fully responsible for preparing, printing and transporting their own posters.
Overall, the content of the poster is the decision of the authors, and must ensure accuracy, permissions (such as images or copyrighted materials), and any required acknowledgements or citations.
Posters should include a title and author information (Full name, Institution, Corresponding email)
Images should be large, clear and easily interpreted.
llIustrations and table captions are clear and understandable.
Use a resolution of 300 DPI in printing the poster to avoid pixelation.
Font size should be a minimum of 70 pt. for the title, and slightly smaller sub-headers.
For readability from about 1-2 meters, use 24 pt for general presentation (body) text,
References can be abbreviated and presented in 12 or 18 pt at the bottom of the poster.
Ensure that the final printed poster is durable and if possible, laminated.
The deadline for the submission of abstracts for posters is 31 March 2026.

Poster Size and Layout

Orientation: Portrait

Size: A1 [59 x 84 cm]

Workshop Proposals

IPPA invites delegates who are interested in convening a workshop at our 23rd conference. We welcome proposals from everyone, so please feel free to submit yours if it has a clear purpose and will offer meaningful benefit to the IPPA community.

All workshops will take place on the 1st of November 2026, to be held at the Faculty of Cultural Sciences, 7th floor, R. Soegondho Hall, within the Gadjah Mada University complex. Here's some information about the venue: https://ugm.ac.id/en/news/15045-r-soegondo-hall-at-ugm-has-aesthetic-and-philosophical-aspects/
Workshops may run for a maximum of 3 hours, either in the morning or the afternoon.
Each proposal (approximately 300 words) should clearly outline the purpose of the workshop and its anticipated outcomes.
Submissions for workshops can be made through the ABSTRACT SUBMISSION form.
In your proposal, please include the following information:

o whether you need any specific equipment to support the workshop – standard AV facilities will be allocated in available rooms if required

o expected number of participants – the available rooms are: 1 large room [capacity 200]; 2 medium rooms [capacity 60 each]; 1 small room [capacity 25]

IPPA will provide coffee breaks, but lunch is not included. There are plenty of cafes around the campus to continue meetings and discussions.
If we receive too many applications, then the IPPA Committee reserves the right to decide which workshops are likely to be the most productive and beneficial to the IPPA community and retain these.
The deadline to submit workshop proposals is 31 March 2026.

Funding Availability

IPPA has very limited funding availability for delegates. However, support from specific session organisers and sponsors may be available for qualified delegates.

ARCAS Travel Award

IPPA23 STUDENT/COLLEAGUE/TRADITIONAL OWNER TRAVEL AWARD

The Australasian Research Cluster for Archaeological Science (ARCAS) is offering 5 travel awards to support students, Traditional Owners and colleagues from low- or middle-income countries (LMICs) to attend the 23rd Indo-Pacific Prehistory Association conference (IPPA23) in Yogyakarta, Indonesia, from 2-6 November 2026.

Applicant Eligibility

Applicants must be a member of ARCAS at the time of the application. Visit the ARCAS website to join for free: https://arcas.org.au/join/. You may submit your funding application once you have completed the membership form. It is not necessary to receive a confirmation of your membership application to apply for this funding.
Funding is to be used for Economy flights ONLY (no fully flexible fares) to and from Yogyakarta.
Applicants must submit an abstract for a first-authored paper to be presented in-person only in the ARCAS-sponsored session (Session 11), and must be submitted along with the application form.
The applicant must demonstrate a genuine financial need to request travel support. Students/ delegates with institutional or grant support for attendance are not eligible.
Submit all required application documents before midnight AEST on Sunday, 1st of March 2026.

Assessment Criteria

Travel awards will be assessed by the ARCAS committee and applications will be ranked primarily according to (i) financial need and, or, lack of other funding, with secondary consideration given to (ii) benefit to the recipient, and (iii) quality of the abstract.

Incomplete or late applications will not be considered by the assessment committee. As funding is limited, we ask individuals not to apply if they already have other funding to support their travel. All information provided will be treated as strictly confidential.

Required Documents

· Completed application form.

· For student applicants: a letter or statement of support from your primary supervisor confirming that no other project, internal or alternative funding is available to support your attendance at IPPA23.

· A copy of your first-authored IPPA abstract submitted to the conference.

· One-page academic CV

· Completed ARCAS Membership form (if not already a member): New ARCAS Membership

Submission Details

Please submit the online application form with all other required documents compiled in a single pdf through the DELEGATE REGISTRATION portal in the IPPA Secretariat website AND to the ARCAS committee via the IPPA23 TRAVEL AWARD form before midnight AEST Sunday, 1st of March 2026. The ARCAS committee will notify successful applicants in April 2026.

Virendra Nath Misra IPPA23 Congress Participation Fund

About Prof. Virendra Nath Misra IPPA Congress Participation Fund

Prof. Virendra Nath Misra Fund will make three A$ 500 grants available for early career faculty and researchers who are of Indian nationality or who have primarily worked on Indian Archaeology, to participate in 23rd IPPA Congress. IPPA will facilitate in the application process but will not be directly involved in selecting successful applications.

Selection Committee: Dr. Alok Kumar Kanungo, Prof. Kishor K. Basa and Prof. Shahida Ansari

Requirements

The applicant’s paper on Indian Prehistory in general and microlithic age in particular, ethnoarchaeology or archaeological excavation, must have been accepted for oral paper presentation at the 23rd IPPA Congress.
Papers should be based on original research and not a review of earlier work.
Awardees are required to submit their presented paper for publication consideration in the Journal of Indo-Pacific Archaeology or another outlet, acknowledging the award.
The award is only applicable to the lead author.

Virendra Nath Misra (09.01.1935-31.10.2015)

1984 IPPA President, Prof. Virendra Nath Misra (VNM)’s personality is a challenge to describe: scholarly, erudite, dynamic and charming. In the field of Indian archaeology, few individuals have reached the pinnacle of success:- whether it be academic brilliance, as a teacher and in widespread influence on the world of archaeology. VNM was one such scholar who dominated the scene of Indian archaeology for over half a century.

In his exceptional academic career, VNM was greatly aided by a photographic memory, linguistic skills, a questioning spirit and meticulous attention to detail. He combined in himself the skills of an archaeologist, anthropologist and sanskrit scholar, leading him to explore diverse aspects of India's past and present heritage. As a sanskrit pundit, he had the advantage of first-hand knowledge of ancient Indian texts and drew on these in his conversation and philosophy of life. As an anthropologist, his fascination for exploring the lives of contemporary and historical Indigenous communities and castes led him into the field of ethnoarchaeology, which he used effectively to explore prehistoric behaviour. As a trained prehistorian, his research established new directions in the study of India's past. His passion for the Mesolithic led him to excavate many sites of this time period, such as Tilwara and Bagor, and to effectively draw on diverse sources to bring alive prehistoric communities of this time period. He is best remembered for his path-breaking work at the Bhimbetka rock-shelter complex, Madhya Pradesh, where his excavations revealed a continuous occupation from the Acheulian to the Mesolithic and highlighted the rock art of this region. Towards the end of his illustrious career as Director of Deccan College Post-Graduate & Research Institute, VNM returned to his original research area of Rajasthan, excavating the Chalcolithic site of Balathal.

VNM was a polyglot with Marathi, Hindi, English, Sanskrit, French and German knowledge. He was decorated with many fellowships and awards, to cite a few Homi Bhabha, Leverhulme, Fulbright, ICHR National and UGC Emeritus Fellowships, V.S. Wakankar National and many other awards. He authored/edited 12 books/monographs and published more than 150 highly acclaimed research papers. Two of his monumental works are Rajasthan: Prehistoric and Early Historical Foundations (2007) and Mesolithic Age in South Asia: Tradition and Transition (2018).

Application

Submit the application in English containing the following details in one combined pdf (A4 size, normal margin, 12 font size, Times New Roman Font and 1.5 spacing):

Full name of applicant (if co-authored, only the first author who should be the corresponding author will be considered as the applicant).
Email
Nationality
Date of birth (In DD/MM/YYYY format)
Gender
Last Educational Degree (applicant needs to have a Master/PhD degree in Archaeology or a related subject)
Designation and Institutional address
Title of Paper
Accepted Abstract of no more than 250 words (with acceptance letter from IPPA)
Methodology adopted and what research gaps the paper fills in understanding the human past in 300 words
Rationale for participation in 23rd IPPA Congress in 200 words
Add a one-page curriculum vitae, which should include three degrees awarded, three related publications, and previous research projects.

All applicants must fill out the DELEGATE REGISTRATION FORM to submit their application in the IPPA Secretariat website. In the Funding section of the registration form, please attach the the complete application requirements enumerated above on or before the 1st of March 2026. The award will be declared by April 2026.

If you accept this award, you will be ineligible to receive any other funding from IPPA for the 23rd Congress in Yogyakarta.

Frontiers in Environmental Archaeology Grant Application Guidelines

Frontiers in Environmental Archaeology is pleased to announce provision for six grants (AUD 300 each) to support Rate B presenters in Session 19: New Approaches to Environmental Archaeology in the Indo-Pacific Region at the 23rd IPPA Congress.

Requisite

The applicant’s paper on environmental archaeology must be submitted for oral paper presentation at the 23rd IPPA Congress.
The applicant must be the lead author and presenting the paper (face-to-face) at the conference.
Papers should be based on original research and not a review of earlier work.
Priority will be given to students and early-career researchers.
Applicants must confirm that no other funding sources are available to attend the conference.

Application

Please complete your registration of attendance for the 23rd IPPA Congress and submit your abstract through the IPPA online system at: https://www.ippasecretariat.org/ippa2026/sessions.
Make sure that you indicate that you are going to present in S19 NEW APPROACHES TO ENVIRONMENTAL ARCHAEOLOGY IN THE INDO-PACIFIC REGION.
Attach a funding application letter addressed to the IPPA Committee and S19 Convenors.

Submission deadline for all presentation applications for this session is the 1st of March 2026. Decisions on the recipients of the grants will be declared in April 2026.

Research Topic Description

This Research Topic stems from the S19 thematic session held at IPPA23 (Yogyakarta, November 2026) entitled ‘New Approaches to Environmental Archaeology in the Indo-Pacific Region.’

The session and this Research Topic aim to attract a diverse range of new and innovative approaches to environmental archaeology in the Indo-Pacific region. Multidisciplinary approaches to human-environment interactions in the past that contribute to contemporary climatic, environmental and social challenges are preferred. Topics can range from the Early Pleistocene to the industrialized age and can be situated within the bioarchaeological, archaeological science or earth sciences subfields of research, but has direct relevance for environmental archaeology.

The collection welcomes submissions from members of the IPPA community conducting research in the Indo-Pacific region – particularly from participants involved with the session, but also relevant work from those involved in the wider IPPA23 conference.

Publication with Frontiers in Environmental Archaeology

Frontiers in Environmental Archaeology proposes a special issue of the journal resulting from presentations at the 23rd IPPA Congress. Although, those presenting in S19: New Approaches to Environmental Archaeology in the Indo-Pacific Region will be prioritised, any papers that focus on environmental archaeology topics within the Frontiers in Environmental Archaeology will be considered for publication. Papers in the special issue are eligible for full fee support/ article processing charge cover following acceptance.

If you are interested in publishing your research with Frontiers in Environmental Archaeology and not presenting in session S19 please contact environmentalarchaeology@frontiersin.org.

Granucci Fund

The Anthony F. Granucci Fund offers funding assistance for eligible applicants attending the congress. This is available to nationals of Indonesia and Timor-Leste.

To apply, delegates must first complete their registration for the 23rd IPPA Congress and upload their application letter through the DELEGATE REGISTRATION FORM with the abstract for oral presentation.

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